AGM


Executive Committee     Board of Directors     High Performance and Division Coordinators     Operations Committee

 

Annual General Meeting (AGM) 2021

Every year Airdrie Minor Hockey Association (AMHA) holds an Annual General Meeting (AGM) of the members to go over the recent seasons accomplishments and/or issues, discuss any changes for the upcoming hockey season, general business, review the financials, Presidents report, update any Bylaw changes or resolutions, answer questions, and hold elections for vacant AMHA Board positions.

May 27, 2021 Update - Thanks to everyone that attended the virtual AMHA AGM last night.

For those of you that were not able to attend or for those that just want a refresher of what was discussed. Here is a copy of the slide presentation and Presidents Report, meeting minutes and financials will be added soon.

AGM 2021 Slide Presentation

Presidents Report - Christie Cameron - 2021 AGM

AMHA 2020 Financials

2021 AGM Meeting Minutes

2021 AGM Election Meeting Minutes

 


 

Board Position Overviews 

Executive Committee

Executive Committee Member Positions Descriptions:

The Executive Committee has overall control of the affairs of AMHA and has authority to enact Regulations, Policies, Procedures and Processes, or other directives to guide and assist in the orderly operation of the Association. 

The Executive Committee (EC) consists of the following positions below:

President:

  • signing officer for the Association
  • chairperson at all meetings of the Members, EC and Board of Directors
  • can exercise powers of EC in case of emergency
  • invoke interim discipline or suspension until the EC can meet
  • sit on all committees
  • point of contact for supervision of the AMHA staff
  • manage and supervise the affairs and operations of the Association

Vice President 1 - Administration:

  • signing officer for the Association
  • attend all meetings and keep accurate minutes
  • Secretary and Treasurer responsibilities
  • handle any issues, concerns, questions from the Operations Committee
  • work with the Accountant to ensure that all the required financial submissions are completed annually
  • assist the President in their duties

Vice President 2 - High Performance:

  • signing officer for the Association
  • attend all meetings
  • shall be the direct contact for all High-Performance teams
  • sit on the Airdrie Cochrane Athletic Association Committee (ACAA) on behalf of AMHA
  • assist the President in their duties

Vice President 3 - Competitive Stream:

  • signing officer for the Association
  • attend all meetings
  • shall be the direct contact for all Competitive teams
  • assist the President in their duties

Vice President 4 - City Stream:

  • signing officer for the Association
  • attend all meetings
  • shall be the direct contact for all City teams
  • assist the President in their duties

Past President (non-voting):

  • attend meetings
  • act as a mentor or support for the new EC

 

Board of Directors

Stream Director Positions Descriptions:

The Board of Directors roles are to support their Coordinators in the day to day operation of the applicable leagues.

The Board of Directors consists of the following positions:

High Performance Director

Competitive Director

City Director

Female Director

Their duties include, but are not limited to:

  • attend meetings of the Board
  • offer support and guidance to their stream Coordinators
  • assist Coaching Coordinator in selecting Head coaches for the season
  • attend evaluations for their stream to ensure they run smoothly and act as the mediator in the war room
  • assist their Coordinators in getting volunteers for their evaluations
  • sign off on teams for their stream after the evaluation process
  • attend the Coach Symposium and the Managers Meetings at the beginning of the seasons
  • schedule monthly meetings with their Coordinators
  • support their Coordinators with complaints and issues
  • attend grievance meetings, if required
  • be an ambassador for the Respect in Sport program
  • become familiar with Policies, Rules and Regulations of AMHA, applicable league and Hockey Alberta

 

High Performance & Division Coordinators

High Performance (HP) and Division Coordinators Positions Descriptions:

The HP and Division Coordinator roles are to attend to the day to day operations of their applicable division.

The HP and Division Coordinator positions consists of:

High Performance Coordinators 

U16 / U18 Midget AA

Female U18 Midget AA

U15 Bantam AA

U13 PeeWee AA

Division Coordinators

U18 Midget Competitive and City

Female U18 Midget / U15 Bantam

U15 Bantam Competitive and City

U13 PeeWee Competitive and City

Female U13 PeeWee / U11 Atom

U11 Atom Competitive and City

U9 Novice Competitive and City

U7 Initiation

Duties of all HP and Division Coordinators:

  • attend meetings of the Board
  • attend monthly meetings with their Director
  • be an ambassador for the Respect in Sport program
  • attend the New Board Orientation weekend, Coach Symposium and Manager Meetings at the start of the season
  • offer support and guidance to their stream Coaches, Managers and Teams
  • assist Coaching Coordinator in selecting Head coaches for their stream and division
  • gather volunteers and attend evaluations for their stream and division
  • become familiar with Policies, Rules and Regulations of AMHA, applicable league and Hockey Alberta
  • if asked, attend all initial team meetings for your stream and division

 

Operations Committee

The Operations Committee Position Descriptions:

The Operations Committee roles are to attend to the day to day operations of their applicable area of expertise.

The Operations Committee consists of the following positions:

Coach Coordinators (2)

Player Development Coordinators (3)

Team Manager Coordinator

Evaluation Coordinator

Tournament Coordinator

Equipment Coordinator

Discipline/Risk Management Coordinator

Goalie Development Coordinator

Recreation Coordinator

Floorball Coordinator

Referee Liaison

Others as required

Duties of all Operations Committee members:

  • attend meetings of the Board
  • attend monthly meetings with their Director
  • be an ambassador for the Respect in Sport program
  • attend the New Board Orientation weekend, Coach Symposium and Manager Meetings at the start of the season

Coach Coordinators:

  • assist all divisions in selecting Head Coaches for the upcoming season, starting with helping to interview and hire the High-performance Coaches
  • have most Head Coaches identified before the teams are even created
  • attend the Coach Symposium
  • arrange for Hockey Alberta courses that will be required for the new coaches
  • send out regular communications to coaches of requirements, tips and suggestions, and drills, etc.
  • Monthly contact all coaches to check in on how season is going
  • follow up with coaches after parent survey data comes in to help guide them to improve for the upcoming season
  • complete exit interviews with any AA coaches not returning
  • work with the new Player Development partner to ensure coaches are all talking the same language to our players at all levels

Player Development Coordinators:

  • work with the new Player Development Partner(s) to promote development of all of the AMHA players and coaches
  • support the Coach Coordinator with selecting Head Coaches
  • attend practices of all teams over the course of the season to offer support and mentorship to coaches and players
  • these are appointed positions

Team Manager Coordinator:

  • assist all team managers in their roles throughout the season through Sports Engine troubleshooting, opening bank accounts, getting started checklists, budgets, policies and procedures, etc.
  • plan and organize the Team Managers meeting at the start of the season to help get all managers set up for the season
  • work with the AMHA Staff to ensure team operations are running smoothly

Evaluation Coordinator:

  • is in charge of the Evaluations Process at the start of each season
  • they will work with the AMHA staff, Executive Committee, Stream Directors and Coordinators, etc. to ensure that all players are run through a fair and equitable evaluation process to be placed on a team
  • this person will have to devote a number of hours in the month of September to be available for much of the evaluation skates
  • they will need to become familiar with the Evaluation software that is used and the process
  • this is an appointed position

Tournament Coordinator:

  • is in charge of setting up and organizing all of the AMHA home tournaments each season
  • they will work with a Tournament Committee as well as volunteers from all teams that have tournaments each season
  • they will be the contact for other hockey associations looking for tournaments to attend and in charge of the finances for the tournaments to ensure that they remain within budget

Equipment Coordinator:

  • is in charge of equipment used by AMHA teams and coaches throughout the season
  • their duties include purchasing, maintenance, repair, inventory, transportation, storage, cleaning and liquidation of equipment for AMHA
  • they are responsible for ensuring we have enough equipment and jersey’s for the teams

Discipline/Risk Management Coordinator

  • chair of the Disciplinary Committee
  • the committee may suspend, expel or impose sanctions to any member of AMHA, player or team official who fails to comply with the AMHA Policies, Bylaws and / or Regulations of the Association
  • they will hear serious complaints or concerns or issues that have gone through the chain of command process and need to be escalated
  • this is an appointed position

Goalie Development Coordinator:

  • chair of the Goalie Development Committee
  • will work with the committee to ensure that the AMHA goalies are getting proper development opportunities throughout the season
  • will work with the new Player Development partner(s) to ensure the needs of our goalies are being met
  • will assist in the evaluation of goalies at the start of the season by obtaining an independent goalie evaluator if approved by the EC

Recreation Coordinator:

  • will work with the AMHA staff to organize the Recreation program
  • will create the teams
  • will find coaches and managers for the teams
  • will plan social events for the teams throughout the season within approved budget

Floorball Coordinator:

  • will work with the AMHA staff to organize the Floorball season
  • will create the teams
  • will find coaches and managers for the teams
  • will plan social events for the teams throughout the season within approved budget

Referee Liaison:

  • will work as a liaison between AMHA and the Airdrie Referees' Association to ensure that we maintain a good working relationship
  • will work with AMHA members to recruit new officials
  • will act as a mentor to young or new officials

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